IMDC EXEC Mins 08-22

DATE: August 16, 2022
TIME: 4:06 PM
PLACE: Zoom Meeting Click Here
Meeting ID 825 6635 3751  Passcode 518110
Exec Members Present: Fred Mervine, Helen Sizemore, Jim Mastin, Steve Scalmanini, Robin Sunbeam
Guests: Sue Hilderbrand
Quorum: Yes
  1. Call to order / Welcome
  2. Revision and approval of agenda
    20241114 Motion to Approve Agenda as revised: 4 ayes, none opposed
  3. Consider June 22 Executive Committee Minutes 20241114 Motion to Approve Minutes as written: 5 ayes, none opposed

  4. Treasurer’s Report – Tabled because Scott is not present
  5. Chair’s Report

    1. Membership drive letters sent
    2. The 3′ x 2′ vinyl signs are being printed – moving ahead on making sandwich board signs
    3. Robin sent out the PSA’s and will send it again to Fred when Sally sends the final poster
    4. Phyllis will post it on the FB page; Jennis Hartley will send it by MailChimp; Fred will post it on the web page.
    5. Fred will remind Tony to connect with Ari about the sound system. .
    6. Kayla lined up the food trucks for the LDP
    7. Plan to launch the MHQ at the Labor Day Picnic
  6. Business
    1. Approve new Members in Good Standing – Unknown since Scott is not present
    2. Endorsements –
      1. Review new Endorsements doc [need link here]
      2. Endorsements Committee meeting Monday 1pm Fred & Steve will meet on ZoomFiling for candidates all over the county closed 08/12 except for races in which none of the incumbents refiled for another term (add 5 more days)
      3. Link to the Mendocino County Registrar of Vote
      4. Draft Candidate List
      5. WE NEED MHQ HOSTS TO PILOT THE MHQs. FILL IN SEPTEMBER SCHEDULE
    3. Recruitment efforts – how to get members to “YES”
      1. Guest – Sue Hilderbrand / CADEM – How to activate members!!!
      2. Northern California Organizing Department of the CA Democratic Party
      3. She mostly helps Central Committees
      4. How to recruit volunteers + tools
        1. Ask them/call them – in person is better
        2. Get them excited to volunteer – fun, fun, fun!!!  Take pictures and use to recruit.  Faces attract faces.
        3. Make it easy for people to say “Yes!”
        4. Don’t invite them to a meeting; sign them up NOW to the volunteer task
        5. Motivate people – connect on an emotional level
        6. Maybe you could sign them up to a phone bank on “mobilize” – set up a phone bank sign up list for the LDP “invite people to call for 2 hours a week so we can “…keep the House of R….” Can train them on Zoom the day of the event.  mobilize uses a Coordinated Campaign Automatic Dialer
        7. She can provide a list of interested people from CADem who live locally by county or city. Fred will F/U with her on getting a list of potential volunteers. 
      2. Either automatic on moblize or direct dial for our own recruiting, CADem will provide a trainer if we organize a organize a phone bank
    2. MHQ Budget
      1. Review Kit contents and estimated
        1. Robin is under budget at $410 spent with little more left to buy
        2. Fred will have 5 copies of the MHQ Guidebook printed at Creative WS
        3. Fred will print out a sheet of IMDC gummed address labels
        4. Jim will drop 3 clear plastic jars at Robin’s house for use as donation jars
        5. Sally will come by to p/u the remaining Democratic materials for use at the fair
      2. $600 for the sandwich boards
      3. $??? for vinyl banners
      4. Draft MHQ Budget
    3. Labor Day Picnic
      1. See Chair’s report
      2. Beverages – TBD
      3. Volunteers to set up and take down
    4. Boonville Fair – September 23 – 25, 2022
      1. Need volunteers to staff the booth
      2. Need volunteers for Setup and Take down
    5. Financial Policy
      1. Robin sent a couple of financial policies from her Treasurer days in the past
      2. Scott and Fred will work out a proposed financial policy for IMDC and give it to the exec committee to read it to adopt it at a subsequent Meeting.
  1. Mobile Headquarters Team Reports
  • MHQ Manual – Fred will get 5 copies printed for the MHQ
  • MHQ Recruitment – TBD

    • Use the online volunteer sign-up form – Scott will retrieve them and provide the lists
    • Use online form while recruiting
  • MHQ Schedule – TBD
    • Who will remind them?  Still need someone to volunteer to manage the schedule.  Send new volunteer a text to the online calendar while on the phone recruiting them.
    • Fred will put together the process to remind people
    • Fred will change date on Dates & Times form to 2022
  • MHQ Deployment – TBD
  1. Good of the Order
  2. Next meeting:
    DATE: Sept 12, 2022
    TIME: 4:00 PM
    PLACE: Zoom Meeting Click Here
    Meeting ID 825 6635 3751  Passcode 518110
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