IMDC Exec Mins 05-22

DATE: May 17, 2022
TIME: 5:50 PM
PLACE: Zoom Meeting Click Here
Meeting ID: 825 6635 3751       Passcode: 518110
Exec Members Present: Fred Mervine, Helen Sizemore, Judy Popowski, Jim Mastin, Kayla Meadows, Scott Miller, Robin Sunbeam

Quorum: Yes

1. Call to order / Welcome
   
2. Revision and approval of agenda
   20241121 Motion to Approve Agenda as revised: unanimously
   
3. Consider April 22 Executive Committee Minutes
   20241121 Motion to Approve Minutes as written: unanimously
   
   
4. Chair’s Report
   
   1. Continue planning for MHQ - everybody needs to be engaged
   2. It is all published on our IMDC website with hyperlinks to each report
   3. drafted a spreadsheet to analyze a budget for each kit and sent it to Robin to update
   4. drafted a spreadsheet to analyze the roles of each volunteer and their contact info
   5. Published the May Newsletter
5. Treasurer’s Report
   20241121 Motion to Approve treasurer's report as written: unanimously
   
   
6. Business
   1. Approve new Members in Good Standing
      1. 2 new members Brian and Daphne Alexander and a renewing member Susan Sher were approved.
      2. 20241121 Motion to Approve new members in good standing: unanimously
         
   2. Endorsements - should we endorse any local candidates for the primary
      1. Steve's draft - Endorsement Standing Rule update please review for discussion
      2. Steve is absent. Tabled until next month.
   3. Responses from 2022 MHQ volunteers
      1. Helen called Mari Rodin who agreed to staff the MHQ
      2. Judy - please call Eileen Mitro
      3. Jim left an email to Susan Hartley
      4. Scott - will call Jerry Karp
      5. Steve - please call Wendy DeWitt
      6. Kayla called Tekla Broz who agreed to cover the MHQ in Covelo
   4. Member Roster phone numbers - Should all Execs Comm members have access to the roster, in particular to enable recruiting volunteers for the MHQ project?
   5. MHQ Budget

7. Mobile Headquarters Team Reports

• MHQ Guide-  Helen
  • Helen will separate certain personal items for each volunteer to bring for their own comfort
• MHQ Kit - Robin
• MHQ Manual - Fred
  
• MHQ Sites - Jim
• MHQ Voter Data - Judy
• MHQ Recruitment - TBD
  • Judy wrote a script for recruiting volunteers and it is on the MHQ recruiter page
  • Discussion ensued of how to contact our membership list and which roles to recruit
• MHQ PR - TBD
  
• MHQ Schedule - TBD
• MHQ Deployment - TBD
• MHQ Provision Kits - TBD

8. Good of the Order
9. Meeting ended at 6:47 pm
10. Next 2 meetings:
    DATE: May 31 and June 14, 2022
    ***NEW TIME: 4 PM***
    PLACE: Zoom Meeting Click Here
    Meeting ID: 825 6635 3751       Passcode: 518110