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IMDC Exec Mins 07-22

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Inland Mendocino Democratic Exec Committee Minutes

 


DATE: July 19, 2022
TIME: 4:00 PM
PLACE: Zoom Meeting Click Here
Meeting ID 825 6635 3751  Passcode 518110
Exec Members Present: Fred Mervine, Helen Sizemore, Jim Mastin, Steve Scalmanini, Kayla Meadows, Scott Miller, Robin Sunbeam

Quorum: Yes

  1. Call to order / Welcome
  2. Revision and approval of agenda
    20251118 Motion to Approve Agenda as revised: unanimous
  3. Consider June 22 Executive Committee Minutes
    20251118 Motion to Approve Minutes as published: 5 ayes, 1 abstention
    Discussion of what assignments from last month's minutes that were not accomplished with plans to accomplish them ahead with new adjusted deadlines. 
  4. Treasurer’s Report
    20251118 Motion to Approve treasurer's report after finding out about the $700 withdrawn on June 21: 5 ayes, 1 abstention

    1. Last year Scott sent out the membership reminder letter single-handed.  We want a union printer but none is available in Mendocino County.  The number of membership reminder letters is small enough that it is overkill to try to use a union printer.
    2. John Haschak's campaign wants to donate to us.  Scott is making inquiries if this is permitted. 
  5. Business
    1. Approve new Members in Good Standing
      1. Judy Popowski resigned from the Executive Committee
      2. No new members this month
    2. Endorsements - Steve came late
      1. Review new Endorsements doc [need link here]
      2. We need to appoint the Endorsements Committee
        1. Steve
        2. Fred
        3. Maybe Phyllis
        4. Robin will call Susan Sher to see if she will volunteer for this committee
      3. Need a list of what offices and what measures to endorse.  Susan Savage on the CC will gather this information.
    3. Recruitment efforts - how to get members to "YES"
      1. Sue Hilderbrand of Chico/ CADEM Organizing Northern Manager - wants to assist us to activate members!!!
      2. Fred and Kayla will compose the membership reminder/ recruitment letter. 
    4. MHQ Budget
      1. Review Kit contents and estimated $$$
      2. Reimbursing for gasoline was not discussed.  Sally said our insurance covers volunteers while they are set up, so we don't need insurance.
      3. Sally added that the CC can provide funds because we will be promoting federal candidates.
      4. Jim estimated $100 per sandwich board using 5/8" plywood. Maybe 1/4" plywood would cost less and be lighter weight.
      5. 20251118 Motion to Approve no more than $1000 for the MHQ: unanimous
      6. Kayla, Fred, Scott and Helen all volunteered to refine the budget by Zoom scheduled Friday, July 24 at 10am. 
    5. Labor Day Picnic - Sally of the CC is organizing it

      1. Raging Grannies - entertainment
      2. Sound System - Who will ask Tony?
      3. Food - Food trucks? Or just griller & Hot Dogs
      4. beverages
      5. Scott volunteered for whatever
      6. Robin will send out the PSA's if Sally prepares one
      7. Kayla and Helen will be out of town
      8. Robin will send Kayla the name of the griller neighbor
    6. Ukiah Redwood Empire Fair - Aug 4 - 7

      1. Need volunteers to staff the booth
      2. Fred will find out that person's name who is coordinating volunteers.  Fred will email members to schedule volunteers including the name of the person doing the schedule. Kayla will help Fred 
      3. Setup and Take down - Ric is no longer with us.
  1. Mobile Headquarters Team Reports
  • MHQ Guide - Helen
    • Robin will print out the Guide as hardcopies for a binder in each Kit
  • MHQ Kit - Robin
    • Meeting scheduled on Friday to refine which items to buy
    • Robin will then proceed with provisioning the 5 kits
  • MHQ Manual - Fred
  • MHQ Sites - Jim
    • Scott has been locating sites.  Fred will send Scott a tutorial to post maps on the website.
    • Tekkla will have a kit in Covelo
  • MHQ Voter Data -Done! 
  • MHQ Recruitment - TBD
  • MHQ PR - TBD
  • MHQ Schedule - TBD
  • MHQ Deployment - TBD
  • MHQ Provision Kits - Robin
  1. Good of the Order
  2. Next meeting:
    DATE: August 16, 2022
    TIME: 4:00 PM
    PLACE: Zoom Meeting Click Here
    Meeting ID 825 6635 3751  Passcode 518110
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