IMDC Exec Agenda 04-23

Inland Mendocino Democratic Club Exec Committee Agenda April 23


DATE April 18, 2023
TIME: 4:00 PM
PLACE: Zoom Meeting Click Here
Meeting ID 825 6635 3751  Passcode 518110

  1. Call to order / Welcome
  2. Revision and approval of agenda
  3. Consider March 2023 Executive Committee Minutes

  4. Treasurer’s Report

    1. Approve new Members in Good Standing:
      1. TBD
      2. **
    2. Discuss Financial Policy
  5. Chair’s Report
    Water Quorum uploaded to Jukebox
  6. Business
    1. Discuss Financial Policy
      1. Robin reviewed the draft policy which brought up many questions.
      2. Should we have a minimum or maximum limit in the checking account?
      3. Should we invest the excess cash in a CD?
      4. Should the Treasurer be allowed to spend cash in an emergency without Exec Council pre-approval?  If so, what is the limit?
      5. Robin will eliminate PayPal from the policy and change "Working Groups" to Ad Hoc Groups.
      6. The Exec Committee will work with the Treasurer on an annual budget.
      7. All members of the Exec Committee will carefully review the draft policy for next month.
    2. Changes Financial Policy (FMM)
      1. Executive Council -> Executive Committee
      2. The Treasurer is authorized to spend up to $50 in an emergency.
      3. There will be a minimum balance of $500 in both the checking and savings accounts in case of emergency.
      4. Responsibilities
        + ADD
        - DELETE
        ?? DECIDE
      • - Account for the movement of all funds.
      • Be the repository of all receipts regarding money spent for Club operations.
      • + Record and deposit all receivables
      • ??Report the financial results of the IMDC operations at every monthly [business] meeting and provide annual reports.
      • ??Present a financial report to regularly scheduled Executive Committee meetings and to regularly scheduled membership meetings
      • [Present a financial report to regularly scheduled Executive Committee meetings]
      • ??Pay all approved obligations
      • ??Upon approval of the Executive Committee make all disbursements.
      • File required reports in a timely manner
        • CA Form 460,
        • Amended CA Form 410,,
        • Form 497 within 24 hours in case one donor gives $1000 or more.
        • Make no contractual commitment for bank loans, corporate credit cards, or for real estate lease or purchase without specific approval of the IMDC Executive Committee.
          ??(Change to "No contractual...shall be made without specific...")
      • +Make the books of the club available for inspection by any member in good standing upon written request.
      • +Keep a current list of all members in good standing showing dues paid
      • +Be the chair of the Finance/Audit Committee
      • +Prepare an annual budget
      1. Remove responsibilities from by laws replace with "see Financial Policy"
      2. The Treasurer and will disburse funds to Members of the working groups with the approval of the majority of working group Members and in accordance with the policies stated above
    1. I would like the IMDC to vote to endorse the Patients Over Profits pledge. Please add it to the agenda. WHO ARE WE? Where do go from here? 2024 is on the way!
    2. Continue this discussion from the last monthly meeting.
      Ad hoc committee reports:
        -- Fred, Helen, Robin, Michelle, Steve, Kayla, Tekla --
      1.  Club Meetings Venue - Robin
        Face to face/zoom meetings venues.
      2. Civic Visibility - Tekla
        Review Events table - discuss next steps
        Monthly newsletter (Fred)
        PSAs (Robin)
      1. 2024 Campaign - Steve- Fred
        Available links
      2. Community Forum  - Helen - Kayla
        Make an annual plan for meeting presentations
  1. Good of the Order
  2. Next meeting:
    DATE: April 18, 2023
    TIME: 4:00 PM
    PLACE: Zoom Meeting Click Here
    Meeting ID 825 6635 3751  Passcode 518110
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