Appendix C – Standing Committees Policy

Standing Committees Overview

  1. BY LAW STANDING COMMITTEE CHARTERS
    Thee standing committees and their chairs are specified in the by-laws.
    1. Executive Committee – Chair: President
    2. Membership Committee – Chair: Secretary
    3. Finance/Audit Committee – Chair: Treasurer
  2. OTHER STANDING COMMITTEES
    Committee chairs can work Volunteer Coordinator to enlist committee members. Primary responsibilities of Committee Chairs is to develop the committee plan of action and to recruit volunteers to carry it out. Chairs are not expected to do all the work.That is, identify Volunteer Opportunities for our members.
    1. Volunteer Committee
      Our members comprise a powerful volunteer pool. Fielding volunteers for club events and activities requires a coordinated effort working with events team and members to assure we have sufficient resources to be successful in our various activities.
      The primary objectives of this committee :
      1. Coordinator assures IMDC has a vibrant, active, and enthusiastic volunteer cadre
      2. Enlists member volunteers to provide resources for club events and committees
      3. Develops and manages tools and techniques to facility committee activities.
      4. Maintains the Membership Opportunity table
      5. Acknowledges volunteer participation – “thank you” s.
      6. Develops volunteer guides so training is reusable and consistent
      7. Provides training for volunteers as necessary
    2. Community Outreach Committee (Marvin Trotter)
      To be a significant force in Mendocino politics, we need to be recognized as an active participant in civic affairs and establish a reputation of acting on our progressive ideals and beliefs.
      1. Outreach Chair maintains a schedule of community events and activities to provide our members with opportunities to establish IMDC in the public mind.
      2. Works with Volunteer Coordinator to enlist member volunteers
      3. Assists volunteers in participating in these activities
      4. Develops an Outreach Program to carry forward the committee work
      5. Produces monthly Newsletter
    3. Elections Committee
      1. Electing candidates that support our primary goal is also our primary mission.
      2. Elections Chair remit is all of the elected offices in the county.
      3. Ideally enlists an IMDC candidate for all of them
      4. Needs MANY volunteers to help
      5. Review and recommend participation in state and federal campaigns
      6. Monitors MOBILIZE and work with Vol Coordinator to notfy interested volunteers of available opportunities
      7. Works with Events committee to organize post-carding, canvassing and other election related events
      8. Manages the endorsement process
      9. Voter Registration Campaigns
    4. Electeds Liaison
      We get them elected, now hold them accountable.
      1. Establish relationship with County Board of Supervisors, City Council Members, State
      2. Assembly Member and State Senator.
      3. Reviews meeting agendas to identify issues of import.
      4. Provides monthly report of activity of electeds to Executive Committee.
      5. Provides monthly report to Newsletter editor
      6. Conveys IMDC perspective, concerns and recommendations regarding important issues to our electeds.
    5. Events Committee
      Produces and operates club sponsored events, election support events and fund raisers
      Monthly club meetings program consists of a featured speaker, panel or forum that discusses issues that are important to our members, generally of a local nature.
      1. Discovers and evaluates important issues of the day
      2. Searches out and engages speakers for monthly club meetings who have expertise in the subjects that are to be featured at club meetings
      3. Works with Volunteer Committee to staff fair booths
      4. Extends the monthly club program to include other formats such as members only sit-down dinner fund raiser, member recruitment
      5. Schedules electeds to address club meetings. (See D)
      6. Schedules the MHZo maintain and manage a vibrant volunteer member pool and to provide volunteer resources to the other committees.

Click here to see the IMDC Bylaws

Volunteer Committee Charter

    1. Goal
      Our members comprise a powerful volunteer pool. Fielding volunteers for club events and activities requires a coordinated effort working with other committees to assure we have sufficient resources to be successful in our various activities.
    2. Objectives
      1. Coordinator assures IMDC has a vibrant, active, and enthusiastic volunteer cadre
      2. Enlists member volunteers to provide resources for club events and committees
      3. Develops and manages tools and techniques to facility committee activities.
      4. Maintains the Membership Opportunity table
      5. Acknowledges volunteer participation – “thank you” s.
      6. Develops volunteer guides so training is reusable and consistent
      7. Provides training for volunteers as necessary
    3. Maintain Volunteer Base
      1. Survey membership and encourage members to update their Volunteer Opportunity selections
      2. Maintain viable list of available Opportunities
      3. Work with Event Committee and IT to maintain Event Opportunity requirements
        1. Required membership status, MIGS, non-members, other conditions 
        2. What opportunities are required for an event
    4. Enhance and maintain Volunteer calling team
      1. f
      2. f
    5. Work with related committees and IT to Launch Events
      1. Use the Membership App Admin to launch events
      2. Update web site calendar
      3. Set up website signup sheets
      4. Validate ticketing when needed
      5. Activate calling team
      6. Use Membership App to send followup text and or email
      7. Work with Newsletter editor to advertise event
    6. Followup - call and/or email to thank volunteers for their participation
    7. Work with other committees to develop and deliver various training programs
      1. MHQ training
      2. Canvassing
      3. Postcarding
      4. Phone banking

Elections Committee Charter

    1. Goal
      Enlist and Elect candidates that support our primary mission. Elections Chair remit is all of the elected offices in the county.
    2. Objectives
      1. For each election cycle, enlist an IMDC candidate for all county offices that will be on the current ballot
      2. Deploy MHQ  at selected locations around the IMDC region
    3. Enlist / Endorse Candidates
      1. Access county election roles to determine candidates
      2. Use MOE to determine Democratic candidates
      3. Work with Executive Committee to select offices to endorse
      4. Work with Communications team to solicit endorsement requests
      5. Vet and interview candidates and recommend to Executive committee for endorsement
      6. Work with Events committee to arrange for candidate forums and speaking engagements
        1. Required membership status, MIGS, non-members, other conditions 
    4. Deploy MHQ
      1. Setup and maintain MHQ-FM, the Farmers' Markets MHQ
      2. Maintain, update MHQ Kits
      3. Seek out deployment locations
      4. Work with Robin to develop and deliver MHQ training
      5. Develop MHQ deployment schedule/location and work with VC to enlist volunteers to deploy the MHQ
      6. Report on MHQ activity
    5. Work with Volunteer Coordinator to Launch Election Events
      1. Use the Membership App Admin to launch events
      2. Update web site calendar
      3. Use Membership App to send followup text and or email
    6. Work with other committees to develop and deliver various training for election programs
      1. MHQ training
    7. Write monthly status report 

Community Outreach Committee Charter

    1. Goal
      To be a significant force in Mendocino politics, we need to be recognized as an active participant in civic affairs and establish a reputation of acting on our progressive ideals and beliefs.
    2. Objectives
      1. Produce community events and activities to establish IMDC in the public mind.
      2. Assist volunteers in participating in these activities
      3. Develops an Outreach Program to carry forward the committee work
    3. Community Events Calendar
      1. Work with Events committee to develop plans for community activities and events
      2. Work with Volunteer Coordinator to enlist member volunteers
      3. Work with Events committee to arrange for candidate forums and speaking engagements
    4. Outreach
      1. Catalog community events - Fairs, Celebrations, etc dates
      2. Consider which ones IMDC can participate in
      3. Work with other committees to enable our participation
        1. logistics
        2. costs
        3. benefit

Elected Liaison Charter

    1. Goal
      We get them elected, now hold them accountable..
    2. Objectives
      1. Establish informational relationship with electeds.
      2. Ensure electeds are aware of IMDC issues and perspective
      3. Provides monthly summary of elected aactions
    3. Establish Relationship
      1. Meet regularly with selected Supervisors, Council Members, State Assembly Member and Senator.
      2. Report activity of electeds to Executive Committee.
      3. Provides monthly summary to Newsletter editor
    4. Represent IMDC to Electeds
      1. Identify issues of import being considered in various civic bodies
      2. Convey IMDC perspective, concerns and recommendations regarding important local and state issues to our electeds.

Events Committee Charter

    1. Goal
      Organize and field events that inform the public of issues, concerns and solutions that will enable them to vote wisely
    2. Objectives
      Monthly club meetings program consists of a featured speaker, panel or forum that discusses issues that are important to our members, generally of a local nature.

      1. Monthly high impact club meetings
      2. Produce frequent community, campaign and election events and activities
      3. Create new club meeting format s- improve the monthly club program
    3. Club Meetings
      1. Discover and evaluate important issues and concerns of the day
      2. Schedule speakers / forums / panels for monthly club meetings
      3. Develop other formats for the club meetings - e.g., sit down dinner
      4. Work with Communications team to advertise events
    4. Work with Volunteer Coordinator to Launch club events
      1. Use the Membership App Admin to launch events
      2. Use Membership App to send followup text and or email
      3. Coordinate other committee events and activities
      4. Update web site calendar

Campaign Committee Charter

    1. Goal
      Provide activities for our members to engage in local, state and federal campaigns
    2. Objectives
      1. Organize and field campaign activities - post-carding, phone-banking, canvassing
      2. Register voters leading up to current cycle election
    3. Club Campaigning
      1. Monitor MOBILIZE and work with Volunteer Coordinator to enlist volunteers to participate in available opportunities/
      2. Work with Events and Outreach committees to organize club participation in local, state and federal campaigns
        1. email, text, post carding, canvassing, phone banking
    4. Work with Volunteer Coordinator to Launch Election Events
      1. Use the Membership App Admin to launch events
      2. Update web site calendar
      3. Set up website signup sheets
      4. Validate ticketing when needed
      5. Use Membership App to send followup text and or email
      6. Work with Newsletter editor to advertise event
    5. Work with other committees to develop and deliver various training for campaign programs
      1. Mobilizing
      2. Canvassing
      3. Postcarding
      4. Phone banking
    6. Write monthly status report 
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