IMDC EXEC Minutes 09-23

Inland Mendocino Democratic Club Exec Committee Minutes September 23


DATE September 19, 2023
TIME: 4:00 PM
PLACE: Zoom Meeting Click Here
Meeting ID 825 6635 3751  Passcode 518110
: 9
Exec Members Present[Fred Mervine, Chair, Judy Popowski, Kayla Meadows, Robin Sunbeam, Helen Sizemore, Steven Scalmanini, Tekla Bros, Michelle Hutchins/atten]
: 9
Quorum[yes]

  1. Call to order / Welcome
  2. Revision and approval of agenda
    20241124 : Unanimous
    Motion to Approve Agenda with added endorsement action and two items from Robin. Add endorsements to new business.
  3. Consider August 2023 Executive Committee Minutes
    20241124 : unanimous
    Motion to Approve Minutes as published[Approved]
  4. Treasurer’s Report
    20241124 : Unanimous
    Motion to Approve treasurer's report as published[Approved]

    1. Approve new Members in Good Standing: 
      1. We had many new members from the Picnic. 94 people in good standing, 11 new members. Robin has list. 
      2. **20241124 : Unanimous
        Motion to Accept these 11 new members contingent on confirmation of their membership in the Democratic Party[Approved/action]
      3. Decided to not allow the club to purchase drinks during meetings. Members will purchase their own drinks. Voted on and passed with one abstention. 
    2. Membership renewal drive letters report
  5. Chair’s Report   No report
  6. Old Business
    1. All Executive members shall use the website to access information such as phone numbers of booth volunteers. Reviewed and emphasized
    2. All Executive members will email Fred ideas of what a Booth Staffer should be doing, and use member volunteer list to call for volunteers and IMDC membership renewal. Important for the Booth and for our volunteers.  Send to Fred. Visit next month
    3. Judy will make a point of clarifying in her report to the Central Committee that all money was expected to go to Central Committee and was held for them. Judy will also clarify that we had doubled the sign-up for the closure of the booth accidentally. Done
    4. Fred will add to the Event Template when Sally closes up events to avoid confusion in the future. Fred is currently updating the template yet is not quite done.
    5. Helen will collect items for silent auction and the basket for the Labor Day Picnic. Done
    6. Kayla will contact Juan about finding a webmaster. Done
    7. Boonville Fair 9/22 - 9/24 9 AM to Midnight Daily
      1. All Exec members: use member volunteer list to call for volunteers and IMDC membership renewal.
      2. Details to follow as soon as Val provides them
      3. Fred set up volunteer signup sheet. List is now current. 
    8. mrpt slug="pumpkin-fest-09-23"]Pumpkinfest [/mrpt] 
      1. Saturday, October 14th from 10am to 6pm and on Sunday, October 15th from 10am- 4pm in beautiful downtown Ukiah. The theme this year is “Pumpkins go to the Renaissance Faire”.
      2. Sally said she and Mike would take Sunday from 2-4 so they can take care of the stuff we have left.
      3. Fred set up volunteer signup sheet
      4. All items have to be set up between 6 and 8 on Sat. morning.
      5. The booths should be open from 10-6 on Sat, 2-4 on Sunday.
      6. Probably 2 hour shifts should be good.
      7. All Exec members: use member volunteer list to call for volunteers and IMDC membership renewal.
    9. Michelle will gain access to the volunteer spreadsheet and work with Fred on divide up the membership as a telephone tree for executive members to call and make a personal connection - in progress
    10. Webmaster
      1. We need to establish a way to keep the website up to date and to exist after I've crossed the great divide. anybody know somebody???
      2. PRobin will budget $100 a month for webmaster.
  1. New Business
    1. Congratulation letter to Sen. McGuire - President of Senate - Letter written by Michelle and mailed on 9/20
    2. Move endorsements to next meeting. Please review the Endorsement Standing Rule prior to discussion next meeting.
    3. Redwood Empire Fair Report
      1. Good results
      2. Problems 
      3. What exactly are Fair Booth Staffers expected to do? Send ideas to Fred by next meeting.
    4. Activity Plan Reports
      1. Helen - Meeting topics & speakers- October we will be part of the MWPC forum. Fred will contact the retired Cal Fire Chief, Tony Howard for the November meeting.
      2. Tekla - Community Events Tekla- will take care of bean bag game for Pumpkin fest. Fred's Apples for prizes. Will discuss in more detail next month
      3. Steve - Campaign participation
  1. Action Items:
  1. All Executive members shall use the website to access information such as phone numbers of booth volunteers.
  2. All Executive members will email Fred ideas of what a Booth Staffer should be doing, and use member volunteer list to call for volunteers and IMDC membership renewal. Important for the Booth and for our volunteers.  Send to Fred.
  3. Fred will add to the Event Template when Sally closes up events to avoid confusion in the future.
  4. All Exec members: use member volunteer list to call for Boonville Fair volunteers and IMDC membership renewal
  5. Michelle will gain access to the volunteer spreadsheet and work with Fred on divide up the membership as a telephone tree for executive members to call and make a personal connection
  6. Michelle will write letter to Senator McGuire congratulating him on his promotion on club letterhead.
  1. Good of the Order

Move the next month's Executive Meeting to the 10th of October to discuss pumpkin fest.

  1. Meeting Adjourned at ??? pm.
  2. Next meeting:
    DATE: October 19, 2023
    TIME: 4:00 PM
    PLACE: Zoom Meeting Click Here
    Meeting ID 825 6635 3751  Passcode 518110
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