IMDC EXEC Minutes 07-23

DATE July 18, 2023
TIME: 4:00 PM
PLACE: Zoom Meeting Click Here
Meeting ID 825 6635 3751  Passcode 518110
Exec Members Present: Fred Mervine, Judy Popowski, Kayla Meadows, Stephen Scalmanini, Tekla Broz, Helen Sizemore, Robin Sunbeam, and Michelle Hutchins

: YES
Quorum[7 members in attendance/atten]

1. Call to order / Welcome. 4:15 pm
   
2. Revision and approval of agenda
   20241124 : Approved
   Motion to Approve Agenda as published[Unanimous/action]
3. Consider June 2023 Executive Committee Minutes
   20241124 : Approved
   Motion to Approve Minutes as published[Unanimous/action]
   
4. Treasurer’s Report
   20241124 : Approved
   Motion to Approve treasurer's report as published[Unanimous/action] Income for this month was in the positive of $96.60. Net worth is currently $10,828, Members in Good Standing: 150.
   1. Approve new Members in Good Standing:
      1. Sharon Marshall
      2. **20241124 : Approved
         Motion to Accept this one new member contingent on confirmation of their membership in the Democratic Party[Unanimous/action]
   2. Membership renewal drive letters - Robyn will send letters and we will divide up the membership as a telephone tree for each of us to share contacting members for the fair and renewal. Membership year is September 1- August 31.
   3. and Labor Day Picnic
5. Chair’s Report
6. Old Business
   1. Robin will amend the Financial Policy to include the minimum required amount to avoid the monthly fee. Complete
   2. TO DO for ALL MEMBERS OF EXECUTIVE COMMITTEE for the upcoming workshop: Bring an idea for an "Activity" for the Election Cycle of 2024 to the planning meeting using the template Fred reviewed. Complete
   3. Kayla will contact Mendocino College to see if there might be a student intern to use as a VC. Completed - Michelle Hutchins will function as volunteer coordinator
   4. Tekla will email the link to the Google Doc with the current events to the Exec Committee. Completed
   5. Judy will investigate the two refrigerators. Completed- cannot find them
   6. Redwood Empire Fair staffing booth Complete- Sign Up Sheet on website, members will be divided up for us to call to fill in the remaining slots.
7. Business

1. 1. Labor Day Picnic MCDP Events Committee report - Sally is in charge from Central Committee. Tony Melville might have sound system and Fred will contact him.
   2. Activity Plan Reports
      1. Helen - Meeting topics & speakers-  Pumpkin Fest- Lynn and Sally as Central Committee members, Judy will be sure Pumpkin Fest in on the Central Committee meeting agenda for Central Committee to help us at Pumpkin Fest.
      2. Michelle and Kayla will host a calling party to help us get us volunteers at August Fair.
      3. Tekla - Community Events
      4. Robin

7. Good of the Order
8. SUMMARY OF ACTIONS TO BE COMPLETED BY MEMBERS
   • Fred will contact Tony Melville about sound and games for Labor Day Picnic
   • Robyn will send membership letters
   • All Exec members will divide up the membership as a telephone tree for each of us to share contacting members for the fair and renewal.
   • Judy will be sure Pumpkin Fest in on the meeting agenda for Central Committee to help us at Pumpkin Fest
   • Michelle and Kayla will host a calling party to help us get us volunteers at August Fair
   • Michelle will gain access to the volunteer spreadsheet and work with Fred on divide up the membership as a telephone tree for executive members to call and make a personal connection

7. Meeting Adjourned at 5:15 pm.
8. Next meeting:
   DATE: August 15, 2023
   TIME: 4:00 PM
   PLACE: Zoom Meeting Click Here
   Meeting ID 825 6635 3751  Passcode 518110