Volunteer Coordinator Charter

Volunteer Committee Charter

    1. Goal
      Our members comprise a powerful volunteer pool. Fielding volunteers for club events and activities requires a coordinated effort working with other committees to assure we have sufficient resources to be successful in our various activities.
    2. Objectives
      1. Coordinator assures IMDC has a vibrant, active, and enthusiastic volunteer cadre
      2. Enlists member volunteers to provide resources for club events and committees
      3. Develops and manages tools and techniques to facility committee activities.
      4. Maintains the Membership Opportunity table
      5. Acknowledges volunteer participation – “thank you” s.
      6. Develops volunteer guides so training is reusable and consistent
      7. Provides training for volunteers as necessary
    3. Maintain Volunteer Base
      1. Survey membership and encourage members to update their Volunteer Opportunity selections
      2. Maintain viable list of available Opportunities
      3. Work with Event Committee and IT to maintain Event Opportunity requirements
        1. Required membership status, MIGS, non-members, other conditions 
        2. What opportunities are required for an event
    4. Enhance and maintain Volunteer calling team
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    5. Work with related committees and IT to Launch Events
      1. Use the Membership App Admin to launch events
      2. Update web site calendar
      3. Set up website signup sheets
      4. Validate ticketing when needed
      5. Activate calling team
      6. Use Membership App to send followup text and or email
      7. Work with Newsletter editor to advertise event
    6. Followup - call and/or email to thank volunteers for their participation
    7. Work with other committees to develop and deliver various training programs
      1. MHQ training
      2. Canvassing
      3. Postcarding
      4. Phone banking
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