{"id":12665,"date":"2026-04-13T12:22:51","date_gmt":"2026-04-13T19:22:51","guid":{"rendered":"https:\/\/inlandmendodems.org\/WP\/?post_type=document&p=12665"},"modified":"2026-04-13T12:38:21","modified_gmt":"2026-04-13T19:38:21","slug":"chairs-report-04-26","status":"publish","type":"document","link":"https:\/\/inlandmendodems.org\/WP\/document\/chairs-report-04-26\/","title":{"rendered":"Chairs Report 04-26"},"content":{"rendered":"
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Ever since I became involved with the club and the CC I have been dismayed by how the membership and contacts list have been maintained - or not.<\/span><\/strong><\/p>\n

The CC doesn't have a county-wide contacts roster. Historically, the clubs have refused to provide their contact lists. When I became President of the IMDC, I made our roaster available to the CC, but it was never acknowledged. I believe that has been improved somewhat.<\/span><\/strong><\/p>\n

Joe Lewis maintained our membership roster with a tool he created back in the MS-DOS days. I kept the mailing list in sync with his by manually comparing - a tedious effort.<\/span><\/strong><\/p>\n

Robin took over his role and maintained the roster using my spreadsheet form, but the mailing tool (Mailchimp, and now Brevo) were kept separately and became hopeless un-synched. The non-member contacts were only sporadically maintained in the mail tools.<\/span><\/strong><\/p>\n

We had no way to do on-line dues or monetary transactions and we had to manually synchronize with the roster.<\/span><\/strong><\/p>\n

Robin tried to keep volunteer preferences in her spreadsheet, and the OK TO flags too.<\/span><\/strong><\/p>\n

The only way to generate a call list was a dump of the roster, but not taking into account of the OK TO flags or the opportunity preferences.<\/span><\/strong><\/p>\n

Historic information was lost in the mists.<\/span><\/strong><\/p>\n

Every organization that I've been involved with has had a very strict policy relating to the maintenance and usage of membership data. Dealing with legal issues of maintaining such a database can be a very trying indeed. That is why I created the Membership App. The Membership App maintains a single CONTACTS registry including ALL of our contacts and automatically kept in sync with our mail tool. I've developed a Contacts Roster Policy<\/a> based on the Member App to set restrictions and ground rules for working with our Contacts Roster which we will discuss at the meeting tomorrow.<\/span><\/strong><\/p>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div><\/div>","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ngg_post_thumbnail":0,"_price":"","_stock":"","_tribe_ticket_header":"","_tribe_default_ticket_provider":"","_tribe_ticket_capacity":"","_ticket_start_date":"","_ticket_end_date":"","_tribe_ticket_show_description":"","_tribe_ticket_show_not_going":false,"_tribe_ticket_use_global_stock":"","_tribe_ticket_global_stock_level":"","_global_stock_mode":"","_global_stock_cap":"","_tribe_rsvp_for_event":"","_tribe_ticket_going_count":"","_tribe_ticket_not_going_count":"","_tribe_tickets_list":"[]","_tribe_ticket_has_attendee_info_fields":false,"footnotes":""},"document_category":[169,111],"document_tag":[],"class_list":["post-12665","document","type-document","status-publish","hentry","document_category-committee-charters","document_category-imdc-documents","post"],"_links":{"self":[{"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/document\/12665","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/document"}],"about":[{"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/types\/document"}],"author":[{"embeddable":true,"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/comments?post=12665"}],"version-history":[{"count":2,"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/document\/12665\/revisions"}],"predecessor-version":[{"id":12676,"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/document\/12665\/revisions\/12676"}],"wp:attachment":[{"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/media?parent=12665"}],"wp:term":[{"taxonomy":"document_category","embeddable":true,"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/document_category?post=12665"},{"taxonomy":"document_tag","embeddable":true,"href":"https:\/\/inlandmendodems.org\/WP\/wp-json\/wp\/v2\/document_tag?post=12665"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}